You’ve done it! You’ve successfully marketed yourself as a locum professional and landed a relief gig. What can you do in advance to make it a successful shift?
Create a cache of resources for yourself (drug calculators, reference articles, client handouts) on a Google Drive or jump drive to use at each clinic to make it easily accessible for your use
Look up how long it takes to get to the clinic and set up a time to meet with the manager ~ 15-30 min prior to your shift start to set up a login for the computers, get yourself set up at your workspace and introduce yourself
Bring your tools (stethoscope, bandage scissors, hemostats, penlight, etc.), a clean change of scrubs or lab coat and name tag (or have non-clinic branded scrubs dedicated for your relief work) so your fellow co-workers and clients can get to know you
Print off a copy of an up-to-date W-9 form and fill it out for each clinic so they can document your earned income
This should include your employer identification number if you started your own business for relief work (see previous articles)
Create and share a general set of guidelines for how you expect to be utilized for the work - often this involves a legally binding contract that also outlines your payment structure
For licensed technicians (LVTs):
Prepare a portfolio of your necessary documents to take to each shift - you should have an original copy of your active veterinary/technician license for that state, a copy of your DEA licensure (if applicable), NAN accreditation number (if applicable) - see our checklist for a quick reference!
Don’t forget about lunch!
Keep track of mileage from your home to/from the clinic for another deduction
During the shift, record your time worked and ensure you got a full lunch break per your contract. If overtime was accrued, note that as a separate line item in your invoice to the clinic and make sure to appropriately bill for it
After the shift, create an invoice for the shift including date worked, daily/hourly rate, +/- overtime and send to the management and billing contact at the clinic (Sound Vet Med does this for you - check it out!)
Collect your $$ and feel proud of a job well done!